The LOC Veterans History Project, Part 3: Recording the Interview

This post looks at plans to record an interview for the Library of Congress's Veterans Oral History Project.

You can do it yourself! The LOC shows how, with recommendations for both iPhone and Android devices. Download their pdf handout here with suggestions, plus the specifications for which types of files are accepted.

Below, part of the LOC page showing that interviews can be submitted on DVD, CD, digital video media, audio cassettes, or USB flash drives. (I submitted on a flash drive. More on this in a later post.)

Library of Congress media specifications for Vet Oral History

Audio or video?

Originally, my husband and I planned to do an audio interview using a digital recorder from a decade in the past. Sadly, that recorder no longer works. Our even older micro-cassette recorders no longer worked, either. We didn't want to use our iPhones or iPad because we were unsure of how good the quality would be, how long the interview would go, and how much storage would be needed. If we were more tech-savvy, we would have done this ourselves. But we weren't confident.

Then we thought about our local senior community center, which has a modest video studio. We visited to see the layout. There is room for two to sit on comfortable chairs, plus space for a video operator and a sound operator. Just as important, the studio recently acquired lavalier microphones to clip on our collars, which would mean better, clearer sound than sharing a single mic on a stand or putting one iPad between the interviewer and interviewee to record.

The awesome studio volunteers offered to record the vet interview and, depending on how it turned out, let us choose to submit video or audio. We explained that our practice sessions ran about one hour, and that we would bring a few small props to hold up for the camera. 

Writing the intro

According to the Library of Congress guidelines, the interviewer must state the following info at the outset:

• Interviewer's name and organization affiliation, if any (such as a Scout who is doing this interview as a special project). No organization affiliation in the case of interviewing my hubby.
• The veteran's full name.
• The date and location of the interview.
• The names of any others present, such as recording equipment operators.
• Say that the interview is being conducted for the Library of Congress Veterans History Project.
• NO private info (no military serial numbers, no home addresses or phone numbers, etc).

I wrote this intro separately from the questions, and checked with the recording operators about how to pronounce their names. Also, the operators (and anyone else present at the interview) needed to sign release forms, because their names would be mentioned in the interview intro.

Recording in progress!

On the day of the interview, my hubby and I brought our list of questions, written intro, drinking water, props, and release forms when we went to the studio. We also brought a large capacity USB flash drive. We dressed neatly, avoiding loud prints or plaids that might distract, and I made sure our faces didn't look sweaty before we began. If your vet has a uniform or hat or shirt, I think that would be acceptable to wear for an interview.

I sat in the easy chair on the left while my hubby sat in an easy chair on the right. Between us was a table with props (shoulder patches, etc). We also put a prop or two on the arms of our chairs, handy for when we needed them. The wonderful operators clipped on lavalier mics, tested sound levels a few times, and did a quick test video of the intro to be sure we were in focus and the lighting was good.

Then...they put a sign on the outside door, "recording in progress," and rolled the camera. Actually, they had an older, compact pro TV camera mounted on a tripod plus a newer iPad on a tripod for redundancy as they recorded. I love suspenders and belt people who go the extra mile to be sure nothing gets lost.

After they gave the signal to begin, I read the intro, and eased into questions about hubby's parents, birthplace, and siblings; his education prior to entering the military; and his decision to volunteer for the draft after high school graduation. He spoke of being inducted into the US Army, going through Basic Training, then Second Eight, then answered the questions about how the rest of his military service unfolded. Sometimes we smiled at a story, letting our natural reactions show.

As my hubby talked, he occasionally reached down for a prop. The camera operator did a closeup on each prop as my husband spoke about it. Occasionally during a story, the operator also did a closeup of my hubby's face. We were so fortunate to be working with people who know what they're doing and wanted to get this oral history recorded properly for the sake of future generations.

In the moment

During the interview, hubby and I were in the moment, not nervous, not conscious of being in a studio, just concentrating on our conversation. We didn't have to worry about whether the recorder was working or the light was wrong or the mic was off. The operators said nothing, never moved, carefully focused on the equipment working properly and letting us get on with the content in our own way.

As he spoke of his military experiences, my hubby's face and voice grew quite animated here and there, recalling something humorous or surprising. He told a story that was brand new to me--in our many years of marriage, I had never heard that anecdote! I now refer to that as the "box of rocks" story. Spontaneous and fun. 

Although we had anticipated the intro and planned for the interview itself, we hadn't planned what is, these days, called an "outro." At the end, I just turned to my husband and thanked him for sharing details of his life as it was before I ever knew him. He smilingly thanked me for asking about his service, and then we reached out and held hands for a moment before the the cameras stopped rolling. Spur of the moment, from our hearts.

Remember: 30 minutes minimum, no edits

The LOC doesn't allow edits. We knew from the start that we wouldn't be able to cut anything from the interview, so our practice sessions were extremely helpful in planning what to cover and what to omit, and how to frame a question and an answer. 

Also, having practiced, we were sure the interview would last at least 30 min, the minimum allowed for inclusion in the LOC collection. 

The studio volunteers told us they would review the recording to be sure everything came out fine. Based on their on-the-spot assessment, they told us to go ahead with the video, not just audio. They would convert to one of the content types (as shown in the handout) and put it on the USB I had brought to them.

Importantly, I would also be able to duplicate the video to put on USB drives for our family, who would be able to view this interview at their convenience.

Next: paperwork before submission.