New Indexes to Free NYC Digitized Vital Records

The New York City Municipal Archives has been digitizing old birth, marriage, and death records and posting them on this site for a while now. Not all years for all boroughs, but many are already posted and more are on the way. Free! 

The latest news: On April 11th, the city posted a set of indexes for the very first time, simplifying the process of locating the exact vital record.

New indexes! Part 1 of new search process

The indexes for NYC birth certs, death certs, marriage certs, and marriage licenses can be seen here. These online indexes streamline the entire process, still free.

Pick the index you want and start a search for the NAME of the person. Below, an example of a search for the birth certificate for Charles Lang. I entered his name in the search box. Results are displayed in ascending chronological order. The Charles Lang entry that I want is at the bottom, born in Manhattan, birth cert #22907, birth year 1906. 

This is part 1 of the search, so note those cert details or open another tab on your browser.

Part 2 of the search process

Now go to the NYC Muni search page for the type of cert you want, birth or marriage or death. This is part 2 of the search: Enter what you just learned from the index, as shown below in my sample search for a birth cert. Click the purple search button below the data entry boxes. 

The result

As shown in the image below, this search returns a color image, in a downloadable pdf format (printable as well). Vital records may not be available forever, so do grab a digital copy while you can. 

Free! No need to purchase a certified copy unless you have a special purpose in mind that requires certification. So first check the index, then do the cert search. In the old days (before the indexes), there was an extra step to this process to obtain the cert number, borough, and year. Usually those details can be found on Ancestry, FamilySearch, etc. 

FYI today, in April of 2025, FamilySearch does have these NYC vital records but the images are not visible from home, only in a FamilySearch library. And I want to eyeball the document image for myself, so I either use the free NYC Muni Archives or use my subscription to MyHeritage.

MyHeritage search - not free but really easy!

If you're a MyHeritage subscriber, like me, you are in great luck--MyHeritage has a unique collection of historic New York City vital records, with its own set of indexes and color scans of the certs. Plus MyHeritage indexes not only bride and groom but also the names of their parents!

Very easy searching. And the benefit of a full color image is that any marks or alterations on the certificate are quite obvious. See the example below from a MyHeritage search for a 1903 birth cert for my great uncle Fred. The magenta shows important corrections inserted years after this man's birth. Among other things, his birth was registered as female instead of male, his surname listed as Forkus instead of Farkas. Neither parent's name was correct either. But Fred straightened out all these details in 1942.

I can download and/or print the image, as well as connecting it to my family tree.

Happy ancestor hunting in the Big Apple!

PS FamilySearch image of Charles Lang birth cert is not in color. Same exact cert, not in color. 

Finding FREE NYC Documents during WikiTree Connect-a-Thon

The April WikiTree ConnectAThon added nearly 89,000 new profiles to the worldwide WikiTree. I was part of Team L'Chaim and mostly added ancestors and ancestors-in-law from my Jewish roots. Along the way, I discovered new documents and worked my way backward to older generations as well as horizontally to siblings and spouses of distant cousins whose lives I'd never researched. 

FREE New York City Vital Records

A huge help: finding FREE vital records from the late 1800s through early 1900s on the New York City Digital Vital Records site. This site has birth, marriage, and death records scanned in color from the originals. No sending away, no paying, no waiting. Immediately view and download if that cert is available. Not all are, yet.

Above, shown on the site, an ancestor marriage license from October 7, 1923 that gave me parents' names to extend my tree further back, and witnesses for my FAN club (friends/associates/neighbors). A pdf is downloadable...and/or users can print. Such valuable info on an original document signed personally by the ancestors I'm researching. Gold mine! You can read more about this excellent and free site here.

I started by obtaining the marriage cert number (not license number) on Ancestry, although it can be obtained by using the database search functions on Italiangen.org and other sites. The cert number, borough, and year are needed to get results.

Vital records reveal new facts and relatives

On the NYC Digital Vital Records site, I clicked "Search beta" and selected marriage cert, input the cert number, selected the city borough, and input the year. 

Not all of my searches resulted in finding certs, but about 75% did. I can redo my research later in the year to see whether additional certs become available. Did I mention this is a free search and free download?! 

Eyeballing a New York Birth Cert from 1885

I'm writing a bite-sized bio of Carrie Julia Etschel Mahler (1885-1962), who in 1932 married my great uncle Morris Mahler (1888-1958). Those who marry in deserve their own bios on my family tree!

I already knew Carrie's parents' names, from her marriage license...but I didn't have Carrie's birth certificate, and I did hope to harvest a few more details about her early life to include in the bio I'm preparing. Since she was born in New York City, I knew just where to look for her actual birth cert--for free.

New York City Vital Records online

For months, I've enjoyed the convenience of searching for birth, marriage, and death certificates on the New York City Municipal Archives site. The trick is to have an actual cert number to conduct a search and receive a result. 

As it happens, Ancestry has a searchable index to New York City births, 1878-1909, which includes the birth record number. But this isn't always the case. Many times, Italiangen.org is my first stop for a NYC ancestor's vital records number. 

First stop: Italiangen.org

The Italian Genealogical Group has done an incredible job of creating searchable index databases for a variety of New York vital records. To go directly to the databases, use this link. I selected the birth database, included a range of years for Carrie's birth (in case there was a delay in recording her birth), and didn't indicate a specific borough because I wanted to search throughout the city.

Happily, this returned one index result: Carrie J. Etschel, born on April 25, 1885, in Manhattan. This matches what I knew from Carrie's marriage license. The key element on this index result is the CertNbr (meaning cert number), 426034.

Next stop: search historical vital records for NYC

Armed with the cert number, year, and borough, I went to the NYC Muni Archives site and plugged it all into the search function, as shown above. Then I clicked the search button.

Immediately I was able to eyeball Carrie Julia Etschel's birth record from 1885, as shown here. There's a choice of downloading the cert or printing, and of course I downloaded to add to my own files. 

By the way, the cert numbers do not always line up exactly with the search function. So if my result doesn't fit what I expect, I do a new search with a cert number that is one digit higher and one digit lower than the cert number I think is correct. Usually this gets me to the correct image.

Read the cert!

Reading the above cert carefully, not only did I learn the exact address where Carrie was born on First Avenue in Manhattan, but also the birthplace and age of both parents, father's occupation, mother's maiden name, plus how many children the mother had in all (8) and how many were now living (only 3). 

Now I have lots of interesting details about Carrie's family that I can include in her bite-sized bio to be posted on multiple genealogy websites.

Never Give Up! My Great Aunt Nellie Breakthrough

My heart holds a special place for ancestors who had no descendants. I try to research and memorialize them so their names and lives aren't forgotten.

This is the case with my paternal great aunt Nellie Block, born in Gargzdai, Lithuania (?-1950). She was the oldest sister of my grandfather Isaac Burk (1882-1943). It wasn't until I connected with second cousins a few years ago that I could even put a name to the face I found in my parents' wedding album and elsewhere. 

Cousins said they remember great aunt Nellie as kind and attentive, someone who enjoyed family gatherings. In the photo above, she is the elegantly-attired lady in lace, standing between a younger brother on one side and a younger sister on the other.  

Single or widowed?

For a long time, I thought Nellie was a maiden aunt. More than a decade of research had only turned up a Census where she was recorded as S (single). In fact, she wasn't coming up in my repeated searches of US Census documents from 1920, 1930, and 1940, even when I searched on multiple sites (because each indexes the Census in its own way).

A couple of years ago, I was able to obtain Nellie's death certificate. The informant was her brother, who said Nellie was widowed. That was news.

In April of this year, I found Nellie enumerated in the 1950 US Census, where she was shown as...widowed! Two sources said she was widowed. Hmm.

Curiously, Nellie Block's 1950 US Census entry and her death cert both refer to her surname as Block, with no married name ever mentioned. Even in the 1930s, when an English cousin invited Nellie to a wedding, she addressed the invite to "Nellie Block." 

But searching for years, I found no indication of any marriage. 

My secret weapon

Just the other day, one of my cousins asked about Nellie. We compare notes about brick walls from time to time, and he remembered Nellie as one of mine.

Because of his gentle nudge, I redid my search for Nellie. Lo and behold, up came a record transcription for a 1916 marriage to Samuel Kaplan in Manhattan, NY, in April of 1916, along with the cert number. There are a LOT of Nellie Block marriages in search results, but now I have a secret weapon to dig deeper into Big Apple records.

Since early this year, the New York City Municipal Archives has offered FREE access to digitized vital records from roughly the late 19th century to the Depression era. You should first try to find the cert number, borough, and year, otherwise you'll be browsing till the cows come home.

Because the actual digitized records are free to view, I had nothing to lose by searching for the Block-Kaplan marriage cert. I input the details and up came a pdf. I wanted to view the cert with my own eyes, not rely on the transcribed info.

My Nellie?

Reading the cert, I saw Nellie listed as single, 30 years old, born in Russia, her first marriage. Samuel Kaplan was 38, widowed, a jeweler born in Russia, son of Isaac Kaplan and Sarah Freedman, being married for the second time. 

I never heard of Samuel Kaplan, but it only took a moment to determine this was my Nellie's marriage cert. First, the mother's name was very close to what she said on other documents. Second, the father's name was a family surname I know. 

The clincher was the place where the ceremony took place: 7 East 105th Street in Manhattan. That's the apartment building where Nellie's sister-in-law lived. My Nellie!

Next step

I've just sent $18 to the NYC Municipal Archives to obtain the three documents related to Nellie's wedding: the marriage license application, affidavit executed by bride and groom, and actual marriage license original. You can learn more about how this works via the FAQs here.

Although I may have to wait a few weeks, I'll get lots more info on Nellie and her husband, especially from the affidavit. I hope to trace the life of Samuel Kaplan, who seems to have died before the 1950 US Census was taken.

So never give up! New records become available all the time and database indexing improves all the time. In this case, the bonus secret weapon of free NYC vital records helped me across the finish line for this breakthrough, confirming that my great aunt Nellie Block had, indeed, been married.

New, Free New York City Vital Records!

Anyone with ancestors who were born, married, or died in New York City from 1855 through 1949 can now search the New York City Municipal Archives site and view more than 9 million document images, at no charge. This action wasn't directly due to any specific lawsuit by the nonprofit Reclaim the Records, although it has sued the agency four times to get public images made public. This particular release of documents is a project that New York City has been working on for years, and now the results are being made available for free. 

As shown in the image above, note that these images are for vital records only from 1855 through 1949. Also, not all images have yet been scanned, but the majority are available to be found via search or browsing.

Search by cert number

NYC recommends searching by certificate number, borough, and year for the best results. You can find a cert number in a number of ways. There are indexes on Ancestry, Family Search, and other sites, but usually I use the databases at ItalianGen.org - also free, thanks to the efforts of many incredible volunteers. 

As shown above, you can search the ItalianGen databases for birth, marriage, death by surname and given name or initial, specify a range of years, and narrow the search to a specific New York City borough. When I did this for my great aunt Sadie Mahler's marriage, I found two possibilities. I know her spouse (Samuel Smith) but if I didn't, the ability to look at either of these certs FOR FREE is a big, big plus.

Once I plugged in the cert number, borough, and year using the NYC search function, up popped Sadie and Sam's marriage document, both page 1 and page 2 (with their signatures and the witnesses). I don't need a certified copy for my genealogy, but if you do, you can click to buy.

Want to browse?

If you want to browse in search of an ancestor's cert (maybe you can't find the cert number, for instance), you can use the browse interface here. Select type of certificate, borough, and don't forget to use the slider to narrow the range of years.

What a wonderful treat to have, just two weeks before the 1950 US Census is released!

PS: I tried finding Sadie's marriage cert at FamilySearch but "no image" was available, only a transcription. Much better to have the actual image to view!

Local Knowledge, Part 2: Big Apple Building Photos

Tax photo of building where great-aunt Jennie and
great-uncle Paul lived in 1941-2.

This is part 2 in my series about local knowledge helping me research my Big Apple ancestors. Previously, I wrote about May 1 being Moving Day all over the five boroughs of New York City. This was a factor in understanding the locations of my grandpa Isaac Burk and his siblings who lived in the city.

Google Maps Street View

At this point, I had the address where my great aunt Jennie Birk Salkowitz moved with her husband, Paul Salkowitz, after they left the apartment building on Valentine Avenue in the Bronx where my grandpa Isaac resided.

Jennie's new residence at 276 East 203d Street was a short walk from her brother's apartment, really just a few steps around the corner.

What did this residence on 203d Street look like? Checking the Street View on Google Maps, I saw a building constructed long after World War II was over. In other words, Jennie and Paul's residence had been torn down and replaced some time ago.

I switched to Plan B, using local knowledge to find out what Jennie's residence looked like 80 years ago.

Digitized Municipal Archives Tax Photos

In November of 2018, the New York City Department of Records and Info Services announced it had just posted more than 700,000 photos of buildings all around the five boroughs. The b/w photos were taken between the years of 1939 and 1941, primarily for property tax purposes--very clear and well marked. It was like a visual time capsule being opened eight decades later.

The news spread widely over social media and genealogy groups. When the release originally took place, I looked up several other ancestral residences, so I was familiar with the routine. At the time, Steve Morse had not yet posted his nifty shortcut to finding a New York City building in this tax photo archive.

Not using the shortcut, I first clicked to the main NYC Municipal Archives Online Gallery of 1.6 million images, then to the tax photos. Next, I looked for the Bronx section of the tax photos.

Here, I followed instructions to find the block and lot number of the street address. That search didn't give me a specific page, so I tried again with only the block number and then quickly and easily browsed photo sets until I came to the page shown at top of this post.

Now I could see that Jennie and Paul had moved to a neat three-family home along a side street. It was a quieter street yet still only steps from where Jennie's brother lived.

Isaac had other siblings living in New York City. I needed more info to find them in the early 1940s. Once more, local knowledge came to my rescue, as I'll show in Part 3.

A Bonus from the NYC Voter Registration List

1924 NYC Voter Registration List - Bela & Bertha Roth

Three weeks ago, I sent $15, a letter, and a SASE to request the 1924 Voter Registration List for Bela "Bernard" Roth (1860-1941). Bela's first wife was my great-grandma's sister, Zoli "Sali" Kunstler (d. 1895). She died in NagyBereg, Hungary, leaving Bela with three young children under the age of four.

Bela Rebuilds His Life

Bela soon remarried to a much-younger woman--Batia "Bertha" Weiss (1885-1967). Bela and Batia had three children together in Hungary. They initially arrived in New York City in 1907, returned to Hungary, and then came back to New York City permanently in 1914, bringing the entire family with them.

Bela and Zoli's only daughter, Margaret, was photographed at the "cousins table" at my parents' wedding in 1946. Bela was known affectionately in my grandma Minnie's Farkas family as Bela Bacsi--meaning "Uncle Bela." He was, in fact, my grandma Minnie's uncle because he had originally been married to Zoli, Minnie's aunt.

When I found Bela's name on the 1924 NYC Voter Registration List, first published online by the fabulous folks at Reclaim the Records, I decided to send for all the details. And I'm glad I did!

Requesting Big Apple Voter Registration

The process is simple and straightforward as long as all the required details are at hand. Read more on the Reclaim the Records site, here.

Be aware that this request process is especially smooth if the person was registered to vote in Manhattan, Staten Island, or Queens. However, if the person registered to vote in the Bronx or Brooklyn, the process is more complicated. Luckily for me, Bela and his second wife lived in Manhattan.

To prepare a request, I had to find Bela in the registration list, jot down the borough and also the Assembly District, Election District, and street address. This meant scrolling around in the list, but it only took a few minutes.

I typed a snail-mail letter to the NYC Municipal Archives at 31 Chambers Street, Rm 103, NYC, 10007. I included all the above info plus of course Bela's name, exactly as he appeared in the registration. Then I mailed the letter, with my check for $15 and a self-addressed, stamped envelope for the reply.

Two for the Price of One (Signatures Too)

Today my SASE landed in my mailbox. Happily for me, it included a bonus: Bertha was registered to vote on the line just beneath her husband Bela, living at the same address at that year. So I received two voter registration records for the price of one!

Here's what was on the ledger page:

• Date of registration (for Bela and Bertha, it was Oct 8)
• Party of affiliation (Democrat for both Bela and Bertha)
• Age of voter (Bela was 60, Bertha was 40)
• Marital status (married)
• Number of years in state and in US (11 years for both)
• Number of years in this Election District (11 years for both)
• Country of nativity (Hungary for both)
• Naturalization if not native born (Aug 9, 1921 for Bela -- "HP" meaning "husband's papers" for Bertha) and court where naturalized ("Sup, NY")
• Business connection of voter ("Hisckowitz" for Bela, "Housewife" for Bertha--I'm going to look this company up in the NYC City Directory at the stated address of 350 E. 67th St)
• Two signatures! See excerpt above.

If I hadn't already known Bela's naturalization date and place, this would have been a very exciting find. As it is, the only really new info is business connection and business address. The age difference shown here differs from what I've seen on other records, but I'm not bothered by that at all.

This was admittedly an experiment and I'm pleased with the results. Not every ancestor is worthy of the $15 investment, but I was curious about Bela and got Bertha as a bonus!

Looking for Teddy's Dairy in 1940

Click here to look for NYC building photos in the tax records

Wouldn't it be fun to go back in time and see what the residences and businesses of our ancestors looked like in, say, 1940? My ancestors on both sides were in New York City at the time, mainly in the Bronx, and I'm lucky that at least some photos are available in books (like Lloyd Ultan's The Beautiful Bronx, 1920-1950).

But not every building on every block is in those books. Even the New York Public Library's excellent digital photographic collection doesn't have every building on every street.

It turns out there is a super source of photographs of NYC buildings from 1940. It's free and it's online.

Photos in the NYC Municipal Archives

The NYC Municipal Archives holds these building photos, part of a database of 1940s tax records for all five boroughs. The photos were originally used to support property value assessments for every building in the city.

Now the digitized collection is a wonderful resource for genealogists whose ancestors lived in (or had a business in) New York City at that time. It's like Street View on Google Maps but set in the past of 1940, and only in black-and-white.

Searching For a Building Photo

The main portal to the photos allows visitors to choose a specific borough as the first step. At top, my choice of the Bronx. The next step is to browse or search for a building photo.

To search, you need the specific block and lot number of the property. That's not the same as the address. To find block and lot, click on the link on "NYCityMap" link and enter the street address and borough. Above is the result I got when I searched for 679 Fox Street, the Bronx address of the small grocery store called Teddy's Dairy, operated by Grandpa Teddy Schwartz and Grandma Minnie Farkas Schwartz in 1940.

Finding Teddy's Dairy

To see the actual photo, I plugged the block and lot number into the search box of the tax-photo page for the Bronx. Up came a black-and-white image of an apartment building with ground-floor retail space (see below). People are walking along, oblivious to the camera, and cars are parked along the curbs. It's an ordinary day in 1940.

Which storefront is Teddy's Dairy? The signs in the 1940 photo aren't crystal-clear. So I used Street View on Google Maps to confirm that the address is the corner store, with the entrance slightly up the street on the left. Today, that space is occupied by a food store, as it was in 1940, when my grandparents ran the corner store.

High-quality photos are for sale, but anyone can look at any building photo with a few clicks. More photographic time-travel is in my future as I click merrily through the Archives to see the buildings where these and other NYC ancestors lived and worked in 1940.

Thanks to Amy Johnson Crow for this week's #52Ancestors prompt of "At the Library."