Backup Day: LOCKSS and Paperless Genealogy

LOCKSS = Lots of copies keeps stuff safe! Academics came up with this phrase to describe a systematic process of digitizing and securing multiple copies of key data, at a decentralized level.

For genealogists, this translates into:

• Back up often (ideally, every day if you make significant changes to files on your computer - preferably, once a week or at a bare minimum, once a month).
• Use multiple methods of backing up (as shown above, this can include external hard drives, USB drives, plus cloud backups and other methods--not just in your home but also externally just in case).
• Share data with your family (digitally, with paper, or both - decentralizing).
• Share data, with privacy in mind, on selected genealogy sites (I use WikiTree, Ancestry, MyHeritage, FindMyPast, Find a Grave, and more).
• If you've digitized old family photos, be sure those files are secure in more than one place (decentralizing).

And please, don't go entirely paperless. Original documents and photos, in particular, are very important for today and tomorrow, but printouts of stuff downloaded from online sources can be recycled or shredded IMHO. Here's one approach.

Finally, remember to test and replace your backup hardware every so often. Hard drives don't last forever...I've upgraded one of my hard drives since taking the photo at top. As I say in my book, Planning a Future for Your Family's Past, it's money well spent when we preserve digitized files and images from our family's past so they won't be lost and can be shared with future generations in the coming years.