Backup Day: LOCKSS and Paperless Genealogy

LOCKSS = Lots of copies keeps stuff safe! Academics came up with this phrase to describe a systematic process of digitizing and securing multiple copies of key data, at a decentralized level.

For genealogists, this translates into:

• Back up often (ideally, every day if you make significant changes to files on your computer - preferably, once a week or at a bare minimum, once a month).
• Use multiple methods of backing up (as shown above, this can include external hard drives, USB drives, plus cloud backups and other methods--not just in your home but also externally just in case).
• Share data with your family (digitally, with paper, or both - decentralizing).
• Share data, with privacy in mind, on selected genealogy sites (I use WikiTree, Ancestry, MyHeritage, FindMyPast, Find a Grave, and more).
• If you've digitized old family photos, be sure those files are secure in more than one place (decentralizing).

And please, don't go entirely paperless. Original documents and photos, in particular, are very important for today and tomorrow, but printouts of stuff downloaded from online sources can be recycled or shredded IMHO. Here's one approach.

Finally, remember to test and replace your backup hardware every so often. Hard drives don't last forever...I've upgraded one of my hard drives since taking the photo at top. As I say in my book, Planning a Future for Your Family's Past, it's money well spent when we preserve digitized files and images from our family's past so they won't be lost and can be shared with future generations in the coming years.

It Was a Busy Genealogy Year in 2017

This has been an incredibly productive and rewarding year for genealogy--and it's not over. A recap of the year to date:

• Thanks to newly-discovered ephemera, I smashed a long-standing brick wall on my paternal Burk tree, identified my great-aunts and great-uncles, and met lovely new cousins, who were kind enough to share photos and memories.
• With the in-person help of one of my UK cousins, I learned the sad truth about hubby's ancestor, Mary Shehen Slatter, who died in a notorious insane asylum in 1889.
• Cousins I found through genealogy have been taking DNA tests to help in the search for more connections with outlying branches of our mutual trees. At the very least, we've proven our family ties and, sometimes, pinpointed the common ancestor.
• I've made a lot of progress on writing family history. I updated one family history booklet for my side of the family, based on the new Burk information. I wrote two brand new booklets for hubby's side, one based on his Slatter-Wood roots and one based on his McClure-Larimer roots.
• I'm about to complete a booklet about my husband's Wood family during World War II, based on interviews with relatives, documents and photos saved by the family, and genealogical research to fill in the gaps.
• Also, I've written detailed captions for key photos, so future generations will know who's who, when, where, and why.
• I was a speaker at the New England Regional Genealogical Conference and the International Jewish Genealogy Conference. So many wonderful sessions to attend, excellent speakers, friendly audiences, and a chance to meet blogging buddies in person.

Already this year, I've written more posts than at any other time in my 9 1/2 years as a genealogy blogger. At top are the stats showing my most popular posts of 2017. If you missed them, here are the links. Thank you for reading--and stay tuned for more posts before the end of the year.

• Beyond Google Your Family Tree (practical tips for online genealogy searches using five specific search operators)
• Tuesday's Tip, Genealogy, Free or Fee (try free sources first, but don't hesitate to pay for a Social Security Application if it will show a maiden name you don't have or otherwise move your research forward a leap)
• Junk or Joy? Think of Future Generations (downsizing or just simplifying your life, consider the significance of family artifacts before deciding to donate, give away, or keep)
• The Case Against Paperless Genealogy (Why I print everything, file everything. Technology changes rapidly but paper, stored properly, will live on for future generations)
• Tuesday's Tip, Free or Free Genealogy (Learn to record strip: check every detail on every document or photo, analyze it in the context of what else you know, wring everything you can from the research you have and what you acquire)

The Case Against Paperless Genealogy

Sorry, paperless genealogy is NOT for me. Some avid genealogists advocate digitizing everything, not downloading any paper copies, and/or not printing images/documents found during research. Not me. I print everything. I file everything. Under more than one surname, if applicable.

Why print in the digital age?

Walter Isaacson--the author of the best-selling bio of Steve Jobs and, now, the best-selling book about Leonardo da Vinci--sums up my main reason in one sentence. Let me quote him (you can read the entire interview here):

Paper turns out to be a superb information-storage technology, still readable after 500 years, which our own tweets likely (and fortunately) won't be.

Isaacson was privileged to read more than 7,000 pages of da Vinci's own notebooks. And he found more than just words: the man's personality shines through in the scribbles and sketches that adorn the pages. So not only can paper survive, it also can reveal clues to ancestors' inner thoughts and feelings.

A senior Google exec also warns that consumers should print out key items, including selfies, for instance, because technology will certainly change over time. "Historians will tell you that sometimes documents, transactions, images and so on may turn out to have an importance which is not understood for hundreds of years. So failure to preserve [by printing] them will cause us to lose our perspective," he has said.

Technology comes and goes, as anyone who's ever had to unlearn WordPerfect and learn MS Word can attest. Anyone who began storing data on those big floppy discs and migrated to mini-discs and migrated to CDs and migrated to flash drives. And to the cloud, then to whatever overtakes the cloud.

Meanwhile, paper lives on and on. My goal is to ensure that the next generation inherits family history. Will they learn my technology? No. Will they open my files and archival boxes and leaf through photos and certificates and memorabilia? Yes!

At top, the back of a 1930s business card from hubby's grandpa, Brice Larimer McClure. Sometime before his death in 1970, he took cards and scraps of paper and recorded facts about his ancestors and the ancestors of his wife, Floyda Mabel Steiner McClure.

This card shows the birth years of Floyda and her siblings, including the infant who died young (I eventually found proof to confirm Brice's recollection).

Being able to pick out this card from Brice's effects gave us a headstart on piecing together the entire generation of Steiners. And some grandkids think it's a bit amazing to hold in their hands a business card that's now more than 80 years old, while they hear stories of how the family made ends meet during the Depression. I scanned and shared this business card on my Ancestry tree, where dozens of people have saved it to their own trees--making the info widely available and keeping it safe for the future!

All in all, I plan to keep up the paper chase and leave a paper trail for future generations. AND I'm also digitizing everything, by the way, and doing daily/hourly backups to keep the data safe, filed by family and surname on my hard drives, flash drives, and cloud backups. But paper is my secret strategy for passing what I've learned to the younger generation. It worked for older generations--and it will work for mine.

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For ideas about storing documents and paper in archival boxes, please check out my concise genealogy book, Planning a Future for Your Family's Past, available from Amazon (paperback and Kindle versions). Paperback is available at the AmericanAncestors.org book store.