Back Up and Keep Back Ups Current

 

It's the first of the month, time to back up all your digitized family history files and genealogy data. Think about protecting everything you've digitized or downloaded and filed digitally, in case of computer problems.

This year, I replaced my older external hard drives with a new, tiny but mighty external hard drive that has a lot of storage capacity. I kept the old drives, because they have all my personal and genealogical photos. But external hard drives eventually need to be replaced. It was time to replace BEFORE I needed to access the data due to some glitch or crash.

I use the tiny hard drive in the picture for my Mac "Time Machine" hourly backups. This small external drive is faster and more convenient than the 2020-era drives I used to use. I like that it takes up less space and it completes backups in a shorter time.

For extra protection, I also back up every day in the cloud and regularly duplicate special/important files to a USB, ready to transfer if needed. 

Download online trees and back up, too

In addition, I have family trees on multiple genealogy sites and occasionally download the gedcoms for these so they are on available on my desktop Mac and backed up in the cloud. 

On Ancestry for instance, go to "tree settings" when you're in your family tree, then select "Manage Your Tree...Export Tree" (see image at right) and be prepared to wait if the tree has thousands of individuals. But it's worthwhile as a backup!

On MyHeritage, the process is explained in this screen shot below...and you can query the site's Knowledge Base for more details. 

Backups provide peace of mind that our family trees and genealogy data are safe, current, and available. I wrote about the value of backups in my genealogy book, Planning a Future for Your Family's Past.

Back Up Your Family History!

The first day of every month--more often, preferably--is a great time to back up all of your family history files. Thomas MacEntee has great advice about the importance of a 3-2-1 Backup Plan. 

As someone who lost dozens of digitized photos a few years ago when an external drive malfunctioned, I'm careful to back up frequently in multiple ways.

I have 3 external hard drives (different types, with one dedicated to photos), plus a cloud system that automatically backs up daily, plus individual flash drives for current projects (such as genealogy presentations). Also I put very important projects on my laptop as well, for easy/instant access if my desktop Mac has a hiccup.

Don't lose any of your family history. Today's the day to get into a routine and back up everything!

World Backup Day - Keep Your Genealogy Data Safe!

Today is World Backup Day. So many options...the cloud, one or more external hard drives, flash drives, but please keep a backup off-site just in case. Ideally, use more than one backup method!

Also be sure your surge protector(s) are in good working order. I recently upgraded from a decade-old surge protector to a newer unit that offers better protection and has room for a variety of power adapters and plugs. 

Keep your genealogy research, family photo scans, and other data safe for today, tomorrow, and beyond. 

Back Up Your Genealogy and More

 

The first of every month is backup day. 

Don't take any chances with your genealogy! Having lost a few folders of family photos to some computer glitch years ago, I'm careful to back up both automatically and manually.

I have three external hard drives, as you can see, with one specifically for all those wonderful family and family history photos. That drive is where I put my manual backups--meaning that when I create something new or update something, I copy and paste it on that hard drive. All of my genealogy presentations are also backed up on the photo hard drive.

The other two hard drives store daily and weekly backup drives, running automatically in the background. (I schedule my backups at a time when I'm not active on the computer so I can leave it running and step away while the automatic systems do the backups.)

For extra safety, I put genealogy presentations on flash drives in case something doesn't work properly as I'm speaking, and I need to make a switch quickly. Plus I have two cloud backups running every day.

My family trees are on multiple sites, as well as on my RootsMagic8 software. 

Lots of copies keep stuff safe. LOCKSS! Please backup regularly. Your descendants will thank you. 

Back Up Your Cousin Connections Too

The first of every month is backup day--to be sure my genealogy documents, notes, digitized photos, and everything are kept safe in more than one place. LOCKSS: Lots of copies keep stuff safe.

In addition to automated backups to the cloud every day, I have multiple hard drives with backups, just in case. What about backing up my cousin contacts? For that I created a simple cousin connections document.

As shown in the sample at top, my connections format has three columns: (1) name/relationship, maiden name and/or nickname, (2) all contact info, including social media; and (3) notes, such as clarifying who the person is and when I last was in touch. 

This week, after I spoke with one of my cousins, I jotted a note that we had a conversation, and wrote down the update month/day/year.

For my hubby's cousin connection form, I added the email of a cousin I'm now corresponding with about mutual ancestors. Also noted the update month/day/year.

Both forms are now freshly printed and tucked into my address book as well as in a surname file or two. These forms will refresh my memory and will be useful to the next generation after I join my ancestors in the far future.

And both forms are digitally backed up to my hard drives and in the cloud!

-- Tips from my popular genealogy book, Planning a Future for Your Family's Past, available in ebook and soft cover from Amazon US, Amazon UK and Amazon Canada.   Also available in soft cover from the AmericanAncestors.org bookstore and the Newberry Library bookstore!

Thank you to Tamie Dehler, who reported on my book with a glowing review in the July 30th issue of the Tribune-Star, Terre Haute, IN. 

LOCKSS: Back Up Your Family History!

 

Every day is backup day but especially on the 1st of every month, I take a moment to be sure my family trees, family booklets, old photos, files, ancestor coloring books, and other documents are safe with multiple backup methods.

This is the LOCKSS principle in action: Lots of copies keep stuff safe. 

Not only do I have backups in the cloud and on two external drives, I also send selected items to relatives. 

Plus I have family trees and ancestor bios on multiple genealogy sites. 

These are a few of the ways I preserve family history for today and for tomorrow.

Data Backup Day - Suspenders and Belt Edition

Having lived through several PC crashes that demolished my data in the bad old days, I now rely on the "suspenders and belt" strategy of ensuring that my stuff can be retrieved, even if my computer is a total loss.

First, I use and automatic backup that begins at 5 pm every day (this is my 2022 update).

Second, now that I've given up the PC world and become a Mac fan (remember, "fan" is short for "fanatic"), I have Apple's Time Machine backing up every hour to an external hard drive that sits right on my desk. Really worst case, I'll lose an hour. Who can beat that? This is the suspenders part, the extra bit of insurance that lets me feel secure about my data.

2022 update: I have another external hard drive for photos, videos, and other genealogical items I do not ever want to lose!

Backing Up Just in Case

2022 update: Currently using BackBlaze for automated background backups and Apple's Time Machine for local backups to a hard drive on my desk. I have another hard drive for digitized family history photos and other genealogical documents and images. Backing up every day is a way to keep these valuable genealogy materials safe!