Don't Wait! Obtain Original Documents Sooner, Not Later

What documentation are you missing for key ancestors such as those in your direct line or specific ancestors of particular interest?

I suggest inventorying birth, marriage, and death records in your possession and prioritizing the process of ordering what you're missing. Try to obtain original documents sooner rather than later.

Why? Many municipalities are increasing fees, some are limiting access to vital records, and a few have a backlog of orders that translates into a long wait.

Also order a copy, not an extract, if you have a choice. This way you can see the actual document, not selected data retyped by a clerk who viewed the document and extracted info to send you. You never know what interesting details will be left off the extract! 

New York ugh

My immigrant ancestors settled in New York City/State, and my dad-in-law passed away in New York State. Inventorying my documentation last year, I realized I was missing a key ancestor's death cert from a county north of the city.

I was lucky: I waited only nine months for that death cert, despite having been told the wait would be 6-10 weeks. Other genealogy folks have waited years, literally, and some are still waiting long long after the state cashed their checks.

As I write this, New York State is considering tighter restrictions on access to vital records as well as ridiculously higher fees to obtain records. The genealogy community has protested, but the situation is not pretty at this moment.

In some cases, you can either send to the New York county or city where birth/marriage/death took place or actually visit the county/city clerk to obtain the vital record. For more info, here's the Family Search wiki page about New York State vital records.

Ohio yay

My experience with Ohio has been the opposite of my experience with New York. My husband was born in Ohio, as were many of his ancestors, and it has been much easier to obtain vital records. 

Some death records are available from Ohio History Connection, at a fee lower than the government charges. I've used this source many times in the past decade. Detailed info about Ohio vital records are on this Family Search wiki page. 

When I ordered a birth cert and a death cert from Cleveland recently, I received certified printed copies in less than two weeks! The death cert included the coroner's report, which explained the many health problems that contributed to the man's untimely death before age 50.

Worth the investment

Vital records for selected ancestors are a worthy investment IMHO and can be kept with your family history documentation to be passed along to descendants. They are full of clues and can help fill in the gaps in our knowledge of ancestors and their family relationships.

Please start the process of obtaining any original vital records sooner rather than later. If record access is restricted in the future, or fees skyrocket, or wait times stretch out, you won't be shut out. 

Contribute "Oral History" With or Without Artifacts

Earlier this year, my husband's Wood family sought to donate a 1950s book about the Hermit Club, an iconic club in Cleveland, Ohio, to an institution in that city or state. We had approached three institutions, but only Ohio History Connection wanted this book--the others already had copies in their collections. 

Curate and donate unneeded family history items

Donating books like this slims down our genealogy collection to focus specifically on materials directly related to our family tree. Just as important, these non-family items will now be available to researchers and other folks for today and tomorrow.

Cleveland State University (CSU) didn't want the book but was particularly interested in any oral history about the Wood family's involvement with the Hermit Club. CSU is actively recording and transcribing oral histories about the Cleveland area. I couldn't offer any actual recording but I could offer excerpts from a longer oral history. They said yes, please submit.

Transcribed and annotated oral history 

Back in 1984, my husband had interviewed his father, Edgar James Wood (1903-1986) about his life, including his personal and professional association with the Hermit Club. The taped interview was long and mostly about immediate family, but there were key sections where Ed talked of the Hermit Club in detail.

With my husband, I wrote an annotated oral history based on the interview, explaining background so non-family members would be able to follow along. We inserted quotes from the transcribed oral history in indented paragraphs to show that they were drawn directly from my father-in-law's words. 

So, for example, on the first page we explained how Ed became interested in the piano, admired the Hermit Club, and ultimately was invited to join--unlike other musicians, who had to apply and cross their fingers that they would be chosen. Then we let direct quotes from the taped oral history tell that story in his own words.

Later on the same page, we introduced Ed's story of taking his future wife, Marian, on a first date to a musical evening hosted by a Hermit Club friend. Ed's quote reflects how vividly he recalled that pivotal evening, even more than 50 years later.

To go with the annotated oral history, I submitted a photo of Ed and his wife Marian, plus a close-up photo of the personal book inscription from the Hermit Club historian to Ed. Now these digital items, and Ed's story in his own words, are in CSU's collection, keeping Wood family history alive in an institution in his home town.

Who wants your family's oral history?

Many institutions collect oral histories and written memories, so I encourage you to do an online search for the city or state where ancestors lived plus the phrase "oral history." 

Whether you are the interviewee yourself or someone in your family tree tells of people and places from the past, these stories add to the historical and genealogical record. Save them now for the sake of future generations.

Please, share your family's history--now!

Donating the Hermit Club Book

My late father-in-law, Edgar James Wood (1903-1986) was a long-time member of the Hermit Club in Cleveland, Ohio, a cultural center for music. 

As a young man with a flair for playing the piano, Ed aspired to be a member of this well-known and rather exclusive club, which regularly sponsored musical plays and concerts.

In fact, he had his first date with his future wife at an informal musical evening hosted by a Hermit Club member. He discussed that date in an oral history recording made decades ago, and the member's name is shown in this book.

The Hermit Club's history was written by William H. Thomas, and Ed's copy was inscribed with a dedication by the author (see below).

Now our family is going to donate this specially-inscribed book to give it a safe home in a repository that collects artifacts about Cleveland. Not only will the book be part of the archival collection, so will Ed's connection to the Hermit Club and how it led to romance with Marian Jane McClure (1909-1983).

After approaching two repositories that already had copies of this book, I found a new home for it in the library of Ohio History Connection in Columbus, Ohio.

If you have items in your family history collection that relatives don't want, I urge you to make arrangements to keep them safe before you join your ancestors! For more detail on how and why to donate items, please see my book, Planning a Future for Your Family's Past.