The Genealogist as Indexer-in-Chief

As genealogists, we should also be indexers-in-chief. Alas, family history rarely comes with a ready-made index, so we have to make our own. Here's a case in point.

My maternal grandmother Hermina Farkas Schwartz was the oldest daughter of the 11 children of Lena Kunstler Farkas (1865-1938) and Moritz Farkas (1857-1936). As the Farkas children grew up, married, and had children of their own, they formed the Farkas Family Tree to keep the family close-knit. Members met up to 10 times a year (taking summers off because relatives scattered to the beach or other cooler places outside the New York City metro area).

Five years ago, my 1st cousin once removed lent me his bound books of family tree minutes from 1933 through 1964 to scan, collate, and index. I included a "who's who" of the 11 Farkas children, their spouses, and their children.

However, the bound books didn't have all the months from 1940 to 1944, a dramatic period in the family's life because of WWII. Earlier this year, my 2d cousin kindly provided the 1940-44 minutes, saved by his mother for decades. Now that we have 600-plus pages of monthly minutes to read and enjoy, a detailed index is even more important. That's my specialty!

As shown at top, I like to start with a legal pad and pen, listing the names by hand along the left as each one appears in the minutes. Then I jot down the month and year when each name is mentioned in the minutes, such as 9/40 or 11/42.

Later, I type up the index alphabetically by surname and expand the dates a bit so they can be read at a glance. A typical entry in the final index would be:

         Farkas, Peter Feb 1940, March 1940, Oct 1940, Dec 1940 . . .

To make it easy for later generations, I list married women by their married surnames AND include an entry for their maiden names, with the notation "see ___[married name]." Here's why: Younger relatives, in particular, may not know an ancestor's maiden name, but they will recognize the ancestor's married name. (I don't list dates twice, only next to the married name). The goal is to make the index as intuitive and reader-friendly as possible.

Also, I think it's very important to indicate when someone is NOT in the immediate Farkas family.

• If I know the person's exact relationship, I include it. My listing for Roth, Bela indicates that his first wife was Lena Kunstler Farkas's sister. He was known as Bela "Bacsi" or "Uncle Bela" by Lena's children. 
• If I don't know the exact relationship, I say what I do know. My listing for Hartfield, Jenny notes that her maiden name was Mandel and she was always referred to as a cousin, possibly related through the Kunstler family.

Sometimes the minutes include names known only to one particular family. Good thing one of my cousins clued me in that "Tommy" was a canine, not a kiddie. But if I don't say so in the index, how will future generations know?! That's why a genealogist should also be the indexer-in-chief, with explanatory notes. It doesn't matter what system you use, as long as you index with your readers in mind.

PS: Cousins, the full index will be completed soon!