Reorganizing Family History, Part 1

 

The longer I'm involved in family history, the more I appreciate practical organization.

Not just for myself...but for those who come after me.

Genealogical materials for my husband's family tree are in one set of archival boxes, while my family tree items are in a different set of archival boxes. All are clearly marked by name or surname. 

These boxes are being passed down to different heirs, one on each side of the family.

Too many archival boxes?

Lately, I've been the happy recipient of genealogy materials from relatives and FAN club members. Not just photos and negatives from my late father-in-law, but  photos and documents from other ancestors. All need to be stored safely, which is why I just received a fresh shipment of archival boxes, above. And I'm keeping my label maker handy!

My bookshelves now hold 36 boxes in all. They are neat, they are safe, they stack well, they keep contents intact. They are my favorite way to safeguard genealogical materials like photos, original documents, etc. This organizational method has worked well for the past decade. And boxes are easy for my heirs to move and store.

Yet just yesterday, I began to wonder if I have too many boxes. This led me to Part 1 of my reorganization experiment.

Album experiment

Now and in the future, family members might actually prefer to view old photos in a more traditional album format. This could encourage them to open the album once in a while, instead of leaving boxes unopened on a shelf. 

Hoping my hubby will be part of my experiment, I asked whether he would prefer to put corners on photos or slide photos into the sleeves of an album. He was squarely in favor of an album with sleeves. So I browsed good quality archival photo albums and purchased one that holds 500 photos, up to 4" x 6" size, with space for captions alongside the sleeves. 

How to arrange the photos was another big concern. A number of friendly folks at #AncestryHour on Twitter suggested arranging photos chronologically. This approach will guide descendants through the Wood family's history, visually and with brief captions. 

When the album arrives and I begin this reorganization, I'll post about the process and lessons learned. 

Reorganization issues

I have to consider safe storage for the negatives that accompany many of my late father-in-law's century-old photos. Because negatives can't be safely stored in the same sleeve as the photos, I'm thinking about separate storage and a numbering system that indicates which negative corresponds with which photo in the album...which adds another layer of complexity to the reorganization process.

Another issue: How to accommodate photos with notes on the back. An  #AncestryHour friend lets the notes show by not putting two photos back to back in the album. It's something to try if my new album (currently in transit) has clear sleeves that work in this way. 

Reorganizing family history will be a long-term process, best accomplished little by little. But then again, genealogy is a long-term process. If I tackle the photos in one archival box and get them situated (in order) in the album, I can return to caption them at a later date. It's a learning process...

One photo at a time, one box at a time, one album at a time, I'm learning more about how to reorganize family history and plan a future for my family's past.

-- This is my entry for the Sept 2021 Genealogy Blog Party.

Organizing and Storing Family History

In an informal poll on Twitter this week, I asked how people organize and store #Genealogy and #FamilyHistory materials. Here are the results, with 109 answers recorded.

Most used method: file folders

File folders took first place, with nearly 39% of the votes. Additional tweets noted that some people use color-coded files and folders. (Color-coding doesn't work for everyone, as Janine Adams wrote in a blog post this week.)

A lot of people said they use file folders in combination with other storage. Me too! See below.

Binders!

In second place: binders. I really admire how Paul Chiddicks organized his genealogical records, which he blogged about last year here. Do take a minute to see how he uses binders, with color-coded labels. Plus a table of contents in each binder. Great organization.

Digital storage

Several participants noted their use of multiple digital storage methods to supplement or replace physical storage. New to me was the concept of network attached storage, high-capacity digital storage that allows you to access files on the network from multiple locations (at home, at work, etc.). PC Magazine has a recent review of these devices, in case you want to see capacity and pricing.

One comment mentioned rotating two different hard drives; another comment mentioned off-site storage, such as keeping a hard drive backup at a second location. I have two hard drives plus cloud storage. I back up automatically every day at the same time, and also back up manually when I'm working on a particular file. 

My fave: archival boxes 

Although I use file folders extensively, my originals (including old photos, certificates, albums, yearbooks, and more) are stored in archival boxes, keeping the contents safe yet easily accessed.

As shown at right, these have reinforced corners and can be stacked without crushing the contents. With my trusty label maker, I write surnames and contents on two sides so I can see at a glance what's stored where.

The key is to experiment and find out what works best for you. 

Challenge: Personal Family History Scanfest 2019

Let Personal Family History Scanfest 2019 begin! This is the year my family's "modern history" photos (meaning since I was born, LOL) will be scanned and digitally organized and distributed.

I'm approaching the scanfest challenge as a process, to be accomplished little by little during the year:

1. Gather albums from multiple sources. [Plenty are on hand, more to be gathered.]
2. Rough sort photos by family, year, and/or theme (vacation, Christmas, etc). [Started.]
3. Discard damaged and irrelevant photos and negatives. [One bag tossed today--photos with rips or stains were scanned and will be digitally repaired.]
4. Separate good dupes to send to family members. [Going into the mail Monday.]
5. Extract photos carefully from those awful magnetic albums, preserving labels. [In process]
6. Scan a hundred or more at a time. (I love my Flip-Pal, set at high resolution, for speed and convenience.) Where appropriate, include handwritten label of place/date next to first photo scanned in a series. [One day scanned total: 181 good images!]
7. Keep scanned snapshots in order in a temporary storage box, ready to be checked and then stored in a safe way. [in process]
8. Arrange digital images into digital folders (again, by family/year/season/theme, etc.) and make digital dupes on flash drives for family members.
9. Create a few special photobooks with descriptive captions to send to family members.*
10. Have fun during the process, reminiscing and double-checking identifications and dates/places with family. 

Doing this little by little makes the scanfest and genealogical organization a lot less overwhelming. I highly recommend scanning with a family member, not just for the conversations but also for the extra hands ready to work with photos. Having my Sis partner with me doubles the fun--the time really flies by!

Have you been scanning your baby photos and other photos from "modern" family history, to preserve them and have digital versions backing up the physical images?

Thanks to Amy Johnson Crow for this second in the 2019 series of #52Ancestors prompts,  "challenge."

Special thanks to WikiTree for the Scan-a-Thon challenge, January 11-14, in coordination with GeneabloggersTribe.

Yes, I'm a bit early, but I'm also spreading my scanfest out over many weeks to share the fun with family!

*For privacy reasons, I will only upload selected photos of ancestors (not living people) to my online family trees.